Save accounting costs with an expense regulation

Lunch with business partners, the necessary overnight stays for work, the cost of public transportation - despite all digitalization efforts, restaurant receipts, parking tickets, train tickets, hotel bills, and other expense receipts still follow us in paper form. Meanwhile, expenses are often recorded electronically, but this only solves part of the problem. For the original receipts must be retained, as required by the Federal Tax Administration (ESTV). Thus, expense reimbursement remains a labor-intensive and error-prone process.

An expense regulation approved by the tax authorities can greatly simplify this process and contribute to the administrative relief of companies. It is primarily about the fact that recurring expenses of employees – for example, the lunch meals of off-site workers – do not need to be individually proven, checked by accounting, and transferred to the payroll report. This often involves significant administrative effort on the part of the employer. On the other hand, employees must expect audits and possibly adjustments by the tax authorities. Employers can have their expense regulations approved by the local tax authority with the following effects: